If transferring property to another UC campus, follow these steps:
- Preparation of EMIR Form: Submit a Surplus Property Pickup Ticket in ServiceNow. Include the following information within the ticket and a Equipment Inventory Modification (EMIR) form will be generated from the request and sent to department.
- Property number. If the inventory equipment has an equipment property tag, please note the property asset tag number (a 10-digit number noted on a sticker affixed to the item) on the ticket.
- Description of the item
- UC Merced PI/Researcher Name, COA/account number
- UC Merced Dean/Vice Chancellor/signing authority approval
- Receiving UC location, contact information from receiving UC campus for property management office.
- Receiving Confirmation: Equipment Management at receiving UC campus surplus location confirms the transfer with the receiving department.
- Department must work with receiving UC in collecting COA information, for payment of transferred equipment. Equipment Management will conduct a cost analysis using a process that determines the fair market value of units being transferred. If asset has an Inventory property tag, Equipment Management will work in conjunction with accounting to determine fair market value of asset.
- Transfer and Acquire: Once equipment is transferred to UC campus, the department approving the transfer will communicate to Equipment Management once the item has been removed from UCM campus. Equipment Management in conjunction with accounting will retire the asset, ending UCM liability for this property. Communication from department to equipment management notifying of removal of asset must be informed within 24 hours of removal.
