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Division of Finance and Administration

Procurement Card

Important Procurement Card notice

Here are details about changes to transaction workflow, along with a new application all current Procurement Card (P-card) holders must submit by June 1, 2022.

What is a Procurement Card?

A Procurement Card (P-card) is a corporate credit card issued by the University of California to a faculty or staff member who holds at least 49 percent appointment and has buying responsibilities. The P-card allows faculty and staff to procure limited, low-dollar items not easily accessed through the UC procurement system.

Who Approves my Procurement Card Request?

Your CAO and department head determine if it is appropriate for you to receive a P-card based on your role at UC Merced. If you believe you need a P-card for research or university business, please discuss this option with your supervisor or CAO. 

How Do I Get a Procurement Card?

Training: The instructor-led course is located in the UC Learning Center (search for P-card). Successful completion of the training is required before submitting your application.

Application: Download a P-Card application, complete it and obtain all approvals. Send the completed application, with your training certificate, to pcard@ucmerced.edu. The P-card administrator will review the application and request a P-card from the managing bank. You will be notified by the P-card administrator when your card is available to pick up.

Reconciliation Requirements: Each P-card purchase requires the creation of a Concur entry with a description of the purchased goods or services in sufficient detail to justify the business purpose, along with the relevant Chart of Accounts (CoA) value. If the transaction is not processed in Concur within 10 business days of the transaction, the transaction will be charged to a default (CoA) to ensure expense allocation.  

Have Questions About Processing?

  • If CBS2 supports your department, please contact your CBS2 team for guidance.
  • For departments not supported by CBS2 and for all other questions, please email pcard@ucmerced.edu.