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Division of Finance and Administration

Purchase Order

The most common way to acquire inventorial equipment is by purchase order. The following information will be useful when purchasing inventorial equipment:

  • If the purchase is over $5,000, it should be reviewed to determine if it is inventorial equipment (see What is Inventorial Equipment?)
  • The following cost should be included in the acquisition cost:
    • Sales tax
    • Freight/shipping charges
    • Component parts and/or accessories
    • Recycling fees
    • Installation
    • Software if purchased with the intent of being used with the equipment item and is purchased on the same invoice.
  • The following cost may NOT be included in the acquisition cost:
    • Warranties
    • Protection plans, service agreements
    • Training
    • Travel
  • Inventorial equipment should be coded to one of the following categories. Select the category that most closely fits the item description:
Natural
Account
Product Category PO Category Name
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.COPYING EQUIPMENT
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.OTHER EQUIP
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.TELECOM-NETWORKING
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.VEHICLES
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.COMPUTER HARDWARE
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.FURN AND FIXTURES
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.SCIENTIFIC MEDICAL
525901 INVENTORIAL EQUIPMENT INVENTORIAL EQUIPMENT.SCIENTIFIC-NON MED